City Council Agenda
City Council Chambers, City Hall, 612 N. Main Street
March 6, 2017
Committee Meetings (if any) will be first; immediately followed by the City Council Meeting.

6:30 PM Call to Order


Pledge of Allegiance


Invocation: Grace Reformed


Roll Call


Approval of Consent Agenda Items

Items appearing on the Consent Agenda may be removed by a City Council Member for discussion at the beginning of the formal agenda items.

City Council Minutes


2016 Annual Report


Set date of March 20th for Hearing:

On the application of Imagine Guild Inc. for a Special Event Liquor Beverage License located on Main Street by closing the following: South Main Street from 1st south to Railroad as well as Railroad from ½ block west of Main to East of Main to Lawler Street, include both City of Mitchell parking lots south of 1st Street, also request closing Main Street from 1st Street north to 2nd Street to park motorcycles and poker run entries and to obtain a Special Liquor License, Consumption and Noise permits, Poker Run permit, and associated cost for the Memorial Weekend in Mitchell and Barbecue Cook


Appointment of Larry Jirsa to the City Planning Commission


Set Date of March 20th, 2017 for Hearing

On the application of Overtime Steakhouse & Sports Bar for a Special Event Liquor License located at the Overtime Event Center, 812 North Rowley, Mitchell on April 1, 2017 for a Birthday Party.


Change Order #1 E911 Communications System #2017-8 contracted to Sioux Falls Two way in the amount of $22,995.00 decreasing the contract awarded amount to $162,822.00


Raffle Permits

Dakota Wesleyan University with the drawing to be held on May 1, 2017

The Imagine Guild Inc. with the drawing to be held on May 27, 2017

On the application of the Mitchell Main Street & Beyond for a Special Event Permit\Consumption Permit\Noise Permit located on Main Street for the following Thursdays, May 4, June 1, July 6, August 3, September 7, of 2017 for Downtown Thursday’s


Set Date March 15, 1:30 PM, for Bid Opening for Trailer Mounted Hydroseeder City Project #2017-18


Approve Bills, Payroll, Salary Adjustments and New Employee Hires and Authorize Payment of Recurring and Other Expenses in Advance as Approved by the Finance Officer


Motion to Approve, Request Public Comment, Roll Call


Citizens Input

If you need to address the Mayor and members of the City Council on an item that was not on the agenda, excluding personnel items, please come forward to the podium and state your name and your concern.  Presentations are limited to three minutes.  Items will be considered but no action will be taken at this time.

BOARD OF ADJUSTMENT: Entertain a motion for the City Council to recess and sit as the Board of Adjustment.


Hearing on McPeek Properties LLC, 700 N. Sanborn Blvd

McPeek Properties LLC has applied for a conditional use for a parking facility at W 47’ of Lot 2, Block 2, Rowley’s 2nd Addition, City of Mitchell, Davison County (zoned R4) 

Hearing on McPeek Properties LLC, 700 N. Sanborn Blvd (Motion to Table)

McPeek Properties LLC has applied for a back yard variance of 10’ vs 20’, side-yard on a corner of 15’ vs 20’ and an oversize of 5,550 square feet vs 5,000 to construct a retail and trade business, to be located at 700 N Sanborn Blvd the legal descriptions are as follows  Lot 3, Block 2, Rowley’s 2nd Addition, Lot 4, Block 2, Rowley’s 2nd Addition, City of Mitchell, Davison County, SD and S 6’ of Lot 6, Block 2, Crider’s 1st Addition, City of Mitchell, Davison County, South Dakota.  The said real property is zoned (NS) Neighborhood Shopping District. Motion to Table, applicant modifying plan.


RECONVENE AS CITY COUNCIL: Entertain a motion for the Board of Adjustment to adjourn and the City Council to reconvene in regular session.


Action to Award Bids for Construction for the Veteran's Park- City Project #2016-43


Approve Veterans Park Contracts, City Project #2016-43 and authorize Mayor to sign contracts


Veteran's Park Change Orders to Contracts City Project #2016-43 Schedule 1-1 to James Valley Nursery - deduction of $23,094.74 adjusting contract price to $21,855.19; Schedule 5-1 to Krogman Construction, LLC deduction of $15,000.01 adjusting contract price to $22,000.00; Schedule 6-1 to Rexwinkel Concrete Inc. deduction of $17,000.00 adjusting contract price to $33,680.00; Schedule 7-1 to J&D Masonry deduction of $2,500.00 adjusting contract price to $72,500.00


Action to Approve Appointment of Volunteer Member and Alternate to the Consolidated Boards of Equalization


Discussion on Airport Board


Resolution No. R2017-15, A Resolution to Include Federal Regulations for RSVP Employee Background Checks in the City of Mitchell Personnel Policy Manual


Action on Resolution No. R2017-16, Resolution of Intent Regarding JVCC Kitchen Lease


Action on Resolution No. R2017-17, Approve Logo License Form


Motion to Adjourn


FOR COUNCIL INFORMATION: Planning Commission Minutes 02/27/2017

Individuals with disabilities who require special assistance to take part in this meeting may contact one of the following at City Hall (605) 995-8420 at least 24 hours prior to the meeting with requests for assistance: Human Resources Officer, Finance Officer, Public Works Director, or City Administrator.